How To Impress HR With a Short Email?

Let's discuss on the topic, which nobody really teaches you — "how to send a good email to HR?"

You will be thinking after all the time you spend in resume building, aptitude preparation and interviews, the email part is going to be easy, right? But no, that tiny message, which is barely 4 to 5 lines long, ends up feeling like the biggest task.

What should I write to leave an extra impression on the HR recruiter?
What type of words should I use to sound confident and generous?

If these are your concerns, then you are at the right place, cause we are going to make this concept clear so that at the end of this article, you will be able to write an authentic email to the HR which will impress them — without sounding like everyone else.

If these things are running in your head and you are in writing-and-erasing mode to make your mail more shinier, then trust me, all of us want to do the same — we love looking highlighted.

So let's break it down in plain and simple terms and get started framing your mail the way you are looking for:

So, What Does a Good Email Look Like?

Here's the concept — you don't need to use aesthetic words or anything that sounds like you are writing a Victorian novel.

You are writing to another human being. So choose your words wisely, which look rare but not exaggerated.

Your email should feel like a confident and polite conversation, not a scripted one.

Let's take an example where you are applying for a job. Watch out this sample email — focus on the words and pattern too.

Sample Mail:

Hi HR,

I hope this email finds you well. My name is Deepika and I recently came across the HR Generalist's role at XYZ company.

I have attached my resume for your review. I want to let you know that I am genuinely drawn to this role because, from my college time, it was the only position I wanted to hold as this position has every task included and it aligns well with the kind of work I have done in my internship at (This) company.

I would love to have this opportunity and eager to contribute and learn from such great team of XYZ group. Looking forward to hearing back from you.

Warm Regards,
Your Name
Your Number
(You can attach LinkedIn profile too.)

That's it — no drama, no exaggeration, just clarity about what you want, straight purpose and interest.

Conclusion

There is nothing like a secret formula. You don't have to sound like what you are not — just keep it clear, professional and most importantly, be you.

HRs are people too. They appreciate honesty, simplicity and clarity as well. So a short, thoughtful mail can go a long way.

By the next time you sit down to write the message, don't be confused — just write what your heart says with some professional words.

jobkarona.com is cheering you on from this side of the screen!

Additionally, jobkarona.com is always here to help you in writing your next step — whether you want guidance or looking for vacancies at top companies, we will be happy to help you!